Electronic Certificate of Conformity.

The compliance document your fleet customers already expect — by 29 November 2026.

40% cost saving 4 hours per build saved 700 issues resolved

Intro

From 29 November 2026, newly manufactured vehicles of categories M, N and O must be covered by a structured digital eCoC submission to the VCA rather than a paper Certificate of Conformity. This applies to vehicles approved under the GB or UKNI type approval schemes, including medium series and UKNI EU small series approvals, and covers multistage converters, body builders and coach builders.

Vehicles approved under the national small series (NSSTA) schemes are exempt and may continue to use paper CoCs. The VCA's eCoC submission portal and API went live on 17 June 2026.

The challenge

Fleet customers and OEMs want clearer digital evidence that vehicles have been built, checked and signed off properly.

Why it matters

Weak or missing evidence can increase rejection risk, delay handover, create audit pressure and put revenue at risk on each vehicle.

Time-stamped evidence records Photo & signature traceability Stage-based inspection capture

The impact

A fine of up to £1,000 per vehicle and removal of your licence.

How Xspect helps

Xspect captures inspection records, photos, signatures and time-stamped evidence through the build process, helping create a clearer digital record without adding extra admin.

How ready are you? Answer a few quick questions and get an instant readiness outlook.

Takes under 2 minutes. This tool gives you an honest picture of where your operation stands today against what the VCA requires from 29 November 2026.

What's actually changing

How most operators work today

CoC data held across documents, templates and paper
CoC produced as a PDF, paper or email
Mass and technical data recorded manually per vehicle
No formal per-vehicle audit trail

What the VCA requires from 29 Nov 2026

Structured digital records, locked per vehicle
Structured XML submission via the VCA eCoC portal or API
Validated data entry with parameter checks
Per-vehicle submission log retained and queryable

Why use Xspect?

Paper CoC forms may have worked until now, but eCoC brings new digital complexity.
You now need the right format, secure sign-offs and VCA portal submission, all managed correctly across your approval process.
Building this in-house could take time, create mistakes and add pressure when compliance really matters.
Xspect is built in the UK for UK converters, not adapted from a generic OEM system.
Our practical, cost-effective eCoC solution helps you get ready without adding unnecessary complexity.

How it works

We handle the technical complexity. IVI 2.0 XML, the required digital signing and VCA eCoC Portal submission are all managed within the platform.
Stage 1 CoC data is ingested and locked per vehicle, giving you a clean structured baseline to build from.
The eCoC is generated automatically and formatted correctly for submission. No manual document production.
A full per-vehicle submission log is retained, so you have a complete audit record without any extra effort.
Available as a standalone module, or as part of the wider Xspect platform.

Let Xspect take the strain

Xspect is built in the UK for converters, body builders and coach builders, not adapted from a generic OEM system. Our eCoC solution is designed around UK multistage type approval, real workshop processes and businesses of different sizes.

Get in touch to discuss your approval profile and see how Xspect can deliver a practical, cost-effective eCoC solution for your operation.